Privacy Notice Applicants

Introduction

Atlas Copco and its affiliated companies care about your privacy and are committed to protecting your personal information in accordance with fair information practices and applicable data privacy laws.
This Data Privacy notice is intended to describe the practices Atlas Copco follows in relation to the Global Applicant Tracking System (“System”) with respect to the privacy of applicants.

The Global Applicant Tracking System is a cloud-based applicant tracking system. The Atlas Copco group uses this application globally to conduct its recruitment activities and to provide job opportunities in the country you are about to apply to as well as other countries and regions. This notice will provide comprehensive information about how we will use your personal information within this System and to inform you about your rights in this regard. If you have any questions regarding the processing of your personal information in the System, please contact us via privacy.officer@atlascopco.com

If you are merely a visitor to our Careers site, Atlas Copco does not collect any personal information about you, except to a limited extent through the use of cookies as described below. However, if you are applying for an advertised position at Atlas Copco, we collect information about you when you create a Candidate Profile in the System.

The provision of your personal information is optional at any time. However, please be aware that your refusal to provide us with your personal information or to process it in the System may result in Atlas Copco not being able to carry out any activity related to your recruitment in this online environment.


Scope

This privacy notice explains how Atlas Copco – regardless of nationality or residence - handles the personal data of:

Personal data means any information relating to an identified or identifiable natural person (‘data subject’). An identifiable natural person is someone who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
Special categories of personal data means personal data in the following categories: ethnic or racial origin, political opinions, religious or philosophical beliefs, trade union membership, physical or mental health, gender, sexual orientation, biometric data where processed to uniquely identify a person, genetics, criminal convictions.


Data controller

The data controller for your personal information is the Atlas Copco entity which is responsible for the advertised position and to whom you address your application.
It is possible that Atlas Copco entities may be jointly responsible for your personal information if you submit applications to multiple Atlas Copco entities via the System.

Atlas Copco licenses the System from SAP SuccessFactors, 1 Tower Place, Suite 1100, South San Francisco, CA 94080, USA (“SAP SuccessFactors”). SAP manages the system on behalf of Atlas Copco for the benefit of Atlas Copco entities globally. The servers which host the system are owned by SAP and situated in Rot, Germany.


Categories of personal data

To be able to apply for our career opportunities, you need to create an account into the System. This “Candidate Profile” requires a valid e-mail address as a login, along with other information, some of which is mandatory. Mandatory information will be marked accordingly. Your e-mail address allows us to communicate with you if your qualifications and/or preferences match job opportunities, or if you opt to receive automated notifications of job postings at any Atlas Copco entity. Your Candidate Profile also makes it possible for you to access the System to monitor the progress of your application or to amend your personal details should you wish to do so.

During the different stages of the recruitment and selection process, Atlas Copco may process – to the extent necessary and permitted by local law - the following personal data:

In addition, we may need to collect special categories of personal information from you at a later stage in the recruitment process if local employment laws or regulations require us to do so, such as:

Purposes of processing

Atlas Copco will only collect and process your personal data to the extent necessary for the purposes of recruitment and selection.

Your personal information is processed in the System so that Atlas Copco’s recruitment teams can consider and manage your application for the advertised position and to contact you. Your personal information will be used by Atlas Copco to build the global talent pool database. This will include planning and monitoring recruitment campaigns and notifying you from time to time of current vacancies.

Atlas Copco does not collect or compile personal information obtained by this System for dissemination or sale to outside parties for consumer marketing purposes or host mailings on behalf of third parties.


Legal bases for processing

Atlas Copco processes above stated personal data on the following legal bases:
1) You have expressly given your consent e.g. by providing us with your resume, certificates, etc.
2) The processing is necessary for the performance of the contract e.g. drawing up employment contract
3) The processing is required by law e.g. recruitment for a safety function may require certain certificates by law. Specific cases will always be explained in a separate interview.
4) The processing of your data is necessary to protect the legitimate interests of Atlas Copco with a view to a proper assessment of your application, provided that the interests or fundamental rights and freedoms of the applicant do not outweigh the legitimate interests of Atlas Copco e.g. forwarding your contact details to assessment centers for conducting additional tests, forwarding your data to other Atlas Copco entities that may be interested in your profile.


Applying for a job outside of your home country

If you wish to apply for a job in a country outside of your home country, we may need to ask you questions that are specific to the country where the job is located. This is because in certain countries, before we can offer someone a job, we have to ask certain additional questions. These questions will be relevant and necessary for the job advertised and consistent with our values.


Referees

If you provide any information in relation to third parties or referees, you are responsible for obtaining their consent and ensuring they are aware that their details will be forwarded to, and used by, the Atlas Copco group.


Recipients of personal data

Access to your personal information is limited by need. All recruitment staff within the Atlas Copco group worldwide have access to your profile on the database and are able to match your details to current vacancies.
SAP can access your personal information as is necessary to perform its functions but may not share any information without first obtaining permission from Atlas Copco. From time to time, in addition to SAP, we may need to share your personal information with other third parties. However we will only disclose your personal details for the following reasons:

International transfers

Because Atlas Copco is a global company with locations in many different countries, we may transfer your Personal Information from one legal entity to another or from one country to another in order to accomplish the purposes listed above. We will transfer your Personal Information consistent with applicable legal requirements and only to the extent necessary for the purposes set out above. Within the Atlas Copco group of companies, Personal Information is transferred subject to the same rules and levels of security. If required, data processing agreements will be in place to ensure the necessary level of protection.

Atlas Copco relies on available legal mechanisms to enable the legal transfer of Personal Information across borders. To the extent that Atlas Copco relies on the standard contractual clauses (also called the model clauses) to authorize transfer, Atlas Copco will comply with those requirements, including where there may be a conflict between those requirements and this Notice.

Atlas Copco will not sell or otherwise share your Personal Information outside the Atlas Copco group of companies, except to:

Retention

Atlas Copco will retain your personal information as long as necessary to achieve the purposes for which it was collected.
If you are given and accept an offer of employment by Atlas Copco, personal data collected during your pre-employment period will become part of your Atlas Copco personnel records, to be retained throughout and for a period after your employment. You will be further informed of the processing of your personal data by Atlas Copco within the framework of personnel management and payroll administration at the time of employment.

If Atlas Copco does not employ you, Atlas Copco may nevertheless continue to retain and use personal data collected during the recruitment process in order to consider you for new positions, and, if appropriate, to refer back to an earlier application if you submit a resume or other information to Atlas Copco again in the future, as well as for system administration and to perform research and analysis.

Atlas Copco determines the retention period of your information based on the following retention criteria:

Applicant’s rights

In addition to our commitment to transparency and this notice to applicants in order to respect the right to be informed, we also respect the following rights:

Security

Atlas Copco is committed to making sure that your personal information processed in the System is kept secure and has implemented appropriate technical measures and security policies that protect the information it has under its control from:

Cookies

When you visit our website, we may send “cookies” to your computer. A cookie is a small text file or piece of data that a website that you visit can place or save onto your computer. Cookies do not themselves contain any personally identifiable information. However, if you provide such personally identifiable information to us, such information may be linked to the data stored in the cookie. There are two types of cookies. The first type saves a file for a longer period of time onto your computer, and it can remain on your computer after you shut it off. Such cookie could, for example, be used to tell a visitor what information on the website has been updated since his or her last visit to that website. The second type of cookie is called “session cookie.” While you are visiting a website, session cookies are temporarily stored in your computer’s memory. This could be done, for example, to keep track of what language you have chosen at the website. Session cookies are not stored for a long period of time on your computer, since they disappear when you close your web browser. We may use third parties to assist us in collecting or processing information obtained through cookies.

We may use cookies for a number of reasons, such as:

How to Avoid Cookies:
With most Internet browsers, you can set the browser to block cookies, erase cookies from your computer hard drive, or notify you that a web page contains cookies before a cookie is stored. Please refer to your browser instructions or help screen to learn more about these functions. Please note that some of our web pages may not work properly without the use of cookies.


Privacy concerns and how to contact us

If you are concerned about an alleged breach of privacy law or any other regulation by Atlas Copco, you can contact privacy.officer@atlascopco.com
An Atlas Copco Privacy Officer will be made available to investigate your complaint and give you information about how it will be handled.
If we do not address any of your requests, or fail to provide you with a valid reason why we are unable to do so, you have the right to contact supervisory authority to make a complaint. You can find your local supervisory authority at following link http://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm


Changes to our privacy notice

Atlas Copco may change this data privacy statement, should it become necessary to do so. This notice may also be supplemented by other statements as needed to comply with local requirements in the country where you live or where employee representation agreement exists.